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MEDIA DAYS: Summer & Fall 2018

Details & Application for Media Days 2018 in PA's Hershey & Harrisburg Region.

The Visit Hershey & Harrisburg (VHH) organization is proud to present a series of designated “Media Days” throughout 2018 for approved travel media to enjoy our region in search of their next great story.

This new program is designed to allow our organization to host a larger number of travel writers, bloggers, and online influencers who would like to visit our region to generate content, while also providing our media guests with greater freedom to explore the region and experience a variety of attractions on their own.

​Click on "Download Document" link at bottom of this page for the Media Days Pre-Approval Form.

What’s the Deal?

  • $25/Night Media Rate: Special room rate for up to three (3) consecutive nights maximum at participating properties during designated dates.
     
  • All-Access Media Pass Program: Allows pre-approved media guests to easily customize a self-guided tour itinerary from a menu of 30 participating attractions.
     
  • Complimentary Meals/Receptions: Attend at least one (1) complimentary reception or a meal hosted by VHH including breakfast, lunch, dinner.

How Does It Work?

  • Select up to three (3) consecutive nights for your visit from the designated dates.
     
  • Download and complete the attached Media Days Pre-Approval Form.
    See "Download Document" link at bottom of this page.
     
  • Submit Form to Rick@HersheyHarrisburg.org by Friday, April 20, 2018.
     
  • VHH will review all applications and contact approved media by Friday, May 4, 2018 with further instructions.
     
  • Please note that not all requests may be accommodated.
     
  • Review the Media Days Policies below regarding important details related to Lodging, Conduct, and the Media Pass Program.

Dates for Media Days?


SUMMER MEDIA DAYS - CLOSED

JUNE 1-10, 2018

  1. Select lodging for up to three (3) consecutive nights between June 1 – 10, 2018.
  2. ​Click on "Download Document" link at bottom of this page for Pre-Approval Form.
  3. Submit Media Days Pre-Approval Form to Rick@HersheyHarrisburg.org.
  4. Deadline: Friday, April 20, 2018.

FALL MEDIA DAYS

SEPTEMBER WEEKENDS 2018

The following options are ideal for media who are planning to attend the 2018 Travel Blogger Expo (TBEX) in Corning, NY from Sept. 11-13, or the annual Mid-Atlantic Tourism PR Alliance (MATPRA) Media Marketplace in the Laurel Highlands, PA from Sept. 25-27, 2018.

OPTION A:    Sept. 8-10, 2018                 Lodging: Sat/Sun/Mon

OPTION B:    Sept. 13-16, 2018               Lodging: Thurs/Fri/Sat

OPTION C:    Sept. 22-24, 2018               Lodging: Sat/Sun/Mon

OPTION D:    Sept. 27-30, 2018               Lodging: Thurs/Fri/Sat

  1. Select the best dates from the Lodging Options above.
  2. ​Click on "Download Document" link at bottom of this page for Pre-Approval Form.
  3. Submit Media Days Pre-Approval Form to Rick@HersheyHarrisburg.org.
  4. Deadline: Friday, April 20, 2018.

Media Days Policies

A few important points for the Media Days Program for Visit Hershey & Harrisburg:

LODGING

  • Designated Hotels: Room Blocks for Media Days have been arranged by VHH at select hotel properties within the Hershey & Harrisburg Region. Approved media guests will be provided with the list of participating hotel properties.
  • Limited Space: The number of discounted rooms available at each participating hotel property is limited. The decision to add rooms to these blocks or any extension of this special Media Rate beyond the designated dates for Media Days is at the discretion of each participating hotel.
  • Reservations: Media Guests are required to make their own reservations from the list of pre-approved hotels and hold the reservation on a personal credit card. Media are directly responsible for any changes or cancellations to their reservation and any fees that the hotel may apply for late cancellations, etc.
  • Charges: Media guests who check-in and use their hotel room during the designated dates of their reservation, for up to three (3) days maximum, will be responsible for the daily media rate and any miscellaneous charges applied to their room during the dates of the reservation, including but not limited to room service, pay-per-view, mini-fridge, and any on-property charges applied to room, etc.

IMPORTANT: The special room rates for Media Days are made possible through agreements with the participating hotel properties and VHH, which has agreed to pay the remaining balance due for media rooms based on the average room rate at that property for the dates of stay.

Because VHH is subsidizing the lodging costs for Media Days, all participating media guests must agree to the following stipulations:

Media guests agree to be charged the full rate of the room by the hotel property based on the average daily rate agreement with VHH for any of the following reasons:

  1. Unused Room(s): If a media guest does not cancel a reservation prior to date of arrival and then does not check-in or fails to occupy their room(s) for any reason during the dates of their reservation, including checking-out prior to designated date of departure without prior approval from VHH, the media guest agrees to be charged the full rate of the room(s) for all dates of the reservation based on the average daily rate agreement with VHH including all fees for late cancellation applied by the hotel.
     
  2. Not Attending Meet & Greet Event: If media guests fail to participate in a minimum of one (1) designated Meet & Greet event hosted by VHH during the dates of their stay, the special media rate offer for Media Days becomes invalid and the media guest will be charged the full rate of the room(s) for all dates of the reservation based on the average daily rate agreement with VHH including all fees for late cancellation applied by the hotel. 

MEET & GREET EVENTS

  • Intent: Meet & Greet events are intended as an opportunity for media guests to interact with a VHH representative(s) and to network with other media guests participating in the Media Days program.
     
  • Required: Media guests are required to attend a minimum of one (1) Meet & Greet event during their stay to qualify for the special lodging rates and offers outlined in the Media Days program.
  • Options: Meet & Greet events include a selection of complimentary meal options (breakfast, lunch, dinner) or an evening "Happy Hour" reception. Media guests will be provided in advance with a complete schedule of Meet & Greet events taking place during their visit.

MEALS

  • Cost: Media guests will be responsible for the cost of their own meals during their visit, unless otherwise noted in specific itineraries for customized Media Tours. 
     
  • Reservations: Media guests are responsible for making their own dining reservations which are highly recommended during peak travel seasons.

MEDIA PASS PROGRAM

  • Number of Passes: Approved media guests will receive access for up to four (4) people total to all participating partner locations honoring the Media Pass Program during the designated dates for the Media Days program or associated Media Tours. Any additional tickets or passes must be purchased by the media guest.
  • Redeeming Passes/Vouchers: No hard tickets or passes/vouchers will be issued for the Media Days program or associated Media Tours. Each participating partner location will be provided with a final list of media guests who have been approved to participate in the Media Days program or associated Media Tours by VHH. Media guests will only need to present an official form of ID at each participating partner location ticket window or box office to redeem their complimentary tickets or passes/vouchers.

CONDUCT

  • VHH reserves the right to remove any media guest or person(s) in their designated travel party from the Media Days program or associated Media Tours for any reason including behavior by the media guest or person(s) in their party which is deemed inappropriate or unprofessional by VHH.
  • If any media guest or person(s) in their designated travel party are removed from the Media Days program or associated Media Tours, the special media rate offer for Media Days becomes invalid and the media guest agrees to be charged the full rate of the room(s) for all dates of the reservation based on the average daily rate agreement with VHH including all fees for late cancellation applied by the hotel. 
     

REVIEW ALL MEDIA POLICIES ONLINE

Visit Hershey & Harrisburg (VHH) welcomes local, regional, national and international working media to experience and report on the tourism assets and attractions throughout the region. We encourage all media to become familiar with all of our media policies prior to requesting a visit to ensure a streamlined and productive visit. The media policies can be viewed online at http://www.visithersheyharrisburg.org/media/about-hhrvb/policies/

Pre-Approval Form

  1. Click on "Download Document" link below for your Media Days Pre-Approval Form.
  2. Submit Form to Rick@HersheyHarrisburg.org by Friday, April 20, 2018.
  3. Approved media will be notified and provided further details by Friday, May 4, 2018.
Author: Rick Dunlap

Public Relations Director
Visit Hershey & Harrisburg
3211 North Front Street, Suite 301 A, Harrisburg, PA 17110
Rick@HersheyHarrisburg.org